Saturday, June 29, 2013
Monday, June 24, 2013
Prioritize Work, Optimize Time
Prioritize Work, Optimize Time
Implement a Significant Time Management
Strategy
By Sathya Menon
“Time has
no meaning in itself unless we choose to give it significance” – said American author
and motivational speaker, Leo Buscagila.
Many of us spend the entire day
at work in a frenzy of activity but end up nowhere near our goal simply because
we do not use our time significantly.
The dictionary describes “time management” as an act or
process of planning and exercising conscious control over the amount of time
spent on specific activities, especially to increase effectiveness, efficiency
or productivity.
The idea
is to make conscious decisions and act on them — to decide what is important to
accomplish, to decide how something can best be accomplished, to find time to
work at it and to get it done.
And if all these seem alien words for you, maybe it’s time to implement a
significant time management strategy.
You can start by planning your day. Write a to-do
list, putting the most important tasks at the top. Keep a schedule of your
daily activities to minimize conflicts and last-minute rushes.
The second step is to prioritize your tasks. It is
important to say no to non-essential tasks or delegate them to other
people. Take the time you need to do a
quality job. Doing work right the first time may take more time upfront, but
errors usually result in time spent making corrections, which takes more time
overall.
The third step is to break large, time-consuming
tasks into smaller tasks. Work on them a few minutes at a time until you get
them all done. Practice a 10-minute rule. Work on a dreaded task for 10 minutes
each day. Once you get started, you may find you can finish it. Evaluate how you're spending your time. Keep a diary of
everything you do for three days to determine how you're spending your time.
The fourth step is to look for time that can be used
more wisely. For example, could you take a bus or train to work and use the
commute to catch up on reading? If so, you could free up some time to exercise
or spend with family or friends. Limit distractions. Block out time on your calendar for big
projects. During that time, close your door and turn off your phone and computer.
Finally if your employer offers continuing
education, take a time management class. If your workplace doesn't have one,
find out a local college, university or community education program that does.
(ends)
Handy
Hints
·
Effective time management reduces stress
and restores life work balance
·
Prioritize tasks and delegate
unimportant ones to reduce stress.
·
Break-up huge time consuming tasks into
smaller ones in order to complete them on time.
(ENDS)
Monday, June 10, 2013
Blue Ocean Toastmasters Club Draws Popular Response
Press
Release
Blue
Ocean Toastmasters Club Draws Popular Response
Professionals groomed in public
speaking
Dubai: Public speaking is a powerful leadership
tool, one that helps professionals fast-track their careers. Blue Ocean, UAE’s
leading professional training institution has taken a small step in the right
direction—launching the Blue Ocean Toastmaster’s Club – to help students learn
this all important professional skill.
“This is one
of the greatest investments you can make in yourself ” explained Mr. Abdul
Azeez, President of Blue Ocean Toasmasters Club, a life-changing opportunity
for students to develop their public speaking and presentation skills,” he
added.
In
the UAE and elsewhere in the Middle East, the power of rhetoric and public
discourse remains grossly underestimated. Very few educational and professional
institutions actually train professionals to speak eloquently and
confidently.
A
flair for public speaking can actually land a professional in a win-win
situation. He not only succeeds in a job interview, but is also regarded by the
management as an asset to the company, often called upon to make presentations
to clients, and address the audience from the podium during seminars and
conferences.
Drawn from diverse backgrounds as varied as
information technology, engineering, healthcare, retail, HR, cabin crew,
logistics and supply chain, quality control, the members of the Blue Ocean
Toastmasters Club have come together to create an effective learning platform.
They are taking valuable lessons in confidence, poise, vocabulary, time
management and a host of other English speaking skills that are imperative to
succeed in today’s fast-paced competitive world.
For the first time in the UAE, a professional
training institution, recognizing the need for individuals to transform
themselves as public speakers has taken this non-profit initiative. Admission
to this club is completely free of cost for Blue Ocean students and all are
invited to come, see, and learn from the speakers who introduce themselves and
speak on topics designated for the day.
A
Blue Ocean Professional Toastmasters meeting is a learn-by-doing workshop in
which participants hone their speaking and leadership skills in a no-pressure
atmosphere.
Members
learn communication skills by working in the Competent
Communication manual,
a series of 10 self-paced speaking assignments designed to instill a basic
foundation in public speaking.
Members
also learn leadership skills by taking on various meeting roles and working in
the Competent Leadership
manual.
In the learn-by-doing approach, members are not lectured about leadership
skills; instead they are given responsibilities to mentor and help.
Blue Ocean has roped in expert speakers from the
Dubai Chapter of Toastmaster’s International, to train and evaluate students on
their speaking skills. Since 1924, more than 4 million
people around the world have become more confident speakers and leaders because
of their participation in Toastmasters.
(Ends)
------------------------------------------------------------------------
Editor’s Note: Blue Ocean is an ISO 9001:2008 certified organization and a leading management training and educational consultancy firm. Blue Ocean has sparked the careers of thousands of professionals drawn from different industries who have displayed rare leadership qualities in challenging scenarios. Blue Ocean specializes in designing courses that bridge the gap between infrastructure and knowledge, imparting futuristic skills to a new genre of industry leaders, shaping them into dynamic professionals in an increasingly competitive world. Headquartered in the UAE with a strong presence in the UK, KSA, Qatar, Sri Lanka and India, Blue Ocean stands on an enviable reputation built on 16 years of training, 40,000 alumni worldwide, a global network of certified trainers, international affiliations and multinational partners. For further information pls log onto www.blueoceanacademy.com.
Thursday, June 6, 2013
The Changing Face of Procurement Professionals
The Changing Face of Procurement Professionals
After
the global financial crisis, companies are actively looking for skillful,
qualified procurement professionals who can cut costs, optimize global supply
chain functions and deliver potential savings.
Internationally
qualified procurement professionals are the key to creating a cost-conscious
culture in the organization. They are poised to become change leaders instead
of mere order takers.
Ineffective governance, policies and
procedures or a lack of appropriate procurement engagement usually result in
faulty purchasing decisions. Companies who are not fully leveraging their spend,
are leaving themselves open to business and commercial risk.
In many procurement departments, there is no sufficient focus on monitoring and tracking compliance with companies facing real challenges in maintaining control over both direct and indirect spend, and in supporting demand management activities.
Marketplaces
worldwide are witnessing an unprecedented pace of change. As a result,
businesses are rapidly re-evaluating their operating models and market
strategies not just to withstand these market forces, but also to capitalize on
them.
For the Procurement function to achieve a
place at the table, more work should be done to align to key stakeholders and
understand the business operations.
This means moving up the value chain to
ensure that the function is involved much earlier in the decision-making
processes and clearly demonstrating how active involvement adds tangible value
to both the bottom and the top lines.
No doubt, Chief Purchase Officers (CPOs) and
Supply Chain Directors will increasingly find themselves reassessing their
operating models to squeeze greater value from their activities around the
world.
·
Companies not fully
leveraging their spend, are at risk.
·
Skilled procurement
professionals can deliver potential savings for the company.
·
The highlight is on
transforming from mere order takers to effective change leaders.
(Ends)
Sathya Menon is Director, Academics, Blue Ocean Academy.
Focus on creating “women-friendly” workplaces
Gender-Sensitive
Policies Needed to Boost Emiratisation
By Sathya Menon
Training and development of national women for gainful
employment in the private sector is a key area of emiratization, one that needs
to be highlighted and prioritized.
Female nationals face a higher unemployment rate
than their male counterparts. This is surprising when national women graduates from
UAE universities largely outnumber the men. More than 2,000 - 3,000 women
graduate from university every year and can contribute freely to the country’s
economy.
The private sector will do well to offer employment
incentives to this largely educated and talented pool of female graduates
–wooing them into the private sector, tutoring and mentoring them for
appropriate roles. This will leave a positive and long-lasting impression on
the country’s social and economic framework.
Established in 2006, the
Dubai Women Establishment (|DWE) has strived in its noble mission to help
Emirati women balance stimulating careers with a satisfying family life by
evolving appropriate gender-equality policies and initiatives.
The private sector needs to partner the government
in such laudable ventures displaying a certain
sensitivity towards women’s role within the workplace. For years men have monopolized workplace ethics,
setting rules that have intimidated women.
In the past, a majority of decision-makers in
private sector companies were completely unaware about the need to accommodate this
new breed of intelligent, articulate and well-educated women who if groomed and
developed could become important assets for the company.
The time has come to build more “women-friendly”
workplaces in the private sector. Incentives for women need not be limited to
compensation packages alone but should also include flexible work hours,
training and mentoring of women, transport and crèche facilities for women
employees and gender-sensitized managers who can deal with high women achievers.
Worldwide, women are known to opt out of the
workplace when they hit the proverbial “glass ceiling” or at childbirth. However,
gender-sensitized managers can be a big help in creating a challenging and
nurturing environment for women employees at the workplace. After all the hand
that rocks the cradle rules the world!
(ENDS)
Handy
Hints
· Focus
on creating more women-friendly workplaces
· Gender-sensitized
managers needed to create a challenging work environment.
· Constant
training, tutoring and mentoring important to motivate female workforce.
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